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FDLP Resource Guides
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FDLP Succession Planning


This page shares anonymous comments from two FDLP depository coordinators on the impact of having a succession plan during their early days at their libraries.

How Succession Planning Helped

This depository coordinator is from a small academic library and had access to succession documentation when they started.

Their predecessor left a USB drive with electronic files which included:

  • Past and planned projects
  • Processing instructions
  • Cataloging procedures
  • Other documentation

They also left a private LibGuide which included:

  • Logins 
  • Contact information
  • First Steps

How the information helped them:

  • It was helpful having the electronic files available
  • It gave an idea where they had started and where they were planning to go
  • The most beneficial aspect was their predecessor's willingness to chat about the collection and the library in general
  • It inspired the successor to leave their contact information along with all their files on the same flash drive for their replacement
  • "My predecessor's willingness to provide advice helped me adjust to my first position out of library school" 

Disadvantages of Not Having a Succession Plan

The depository coordinator is from a large academic library and they lacked any information from their predecessor, who had left suddenly. 

Their comments on what would have helped:

  • Have contact information for the regional depository library and at GPO
  • List of library's selections
  • Know guidelines on collection maintenance and weeding
  • Provide information on internal workflows
  • Find where the FDL collection is located
  • Understand how physical items are cataloged and processed
  • See how e-resources are made available in OPAC
  • Determine how often to evaluate the FDL collection
  • Ensure compliance with rules/guidelines set by FDLP
  • Preserve institutional knowledge
  • Prevent wasted time searching for the information on where to start